About Data Access Request for Criminal Conviction Data (CCD)

No. Given that criminal conviction data is highly private and sensitive, the Data Subject, and the Relevant Person#, if any, can make application via the Online Applications Platform (https://www.es.police.gov.hk) or in person at the CCD Office.

# Please refer to section 2(1) of the Personal Data (Privacy) Ordinance (Cap. 486 of Laws of Hong Kong) for the definition of a “relevant person”. All CCD access requests shall be made in person unless exempted with a valid ground by the Officer-in-charge of the CCD Office. The data subject shall be present at the CCD office with the “relevant person” in the first instance.

No. Applications for CCD can only be processed by the CCD Office located in Wanchai, Hong Kong. Applicant can also make application via the Online Applications Platform

Yes. The parent or guardian of applicants under the age of 18 shall sign on the consent form to confirm that such procedures are processed with their consent on a fully informed basis.

No. The checking will not be confined to a specific period while any criminal conviction record against the applicant kept by the Hong Kong Police Force will be revealed.

Yes. If you do not have / no longer have a HKID card, you can still apply with your current valid passport.

Yes. Applicants are required to submit a full set of their fingerprints for the application.

Yes. During office hours, our office provides fingerprinting services to the public for free. Members of the public must book an appointment through the Online Booking System (https://online.booking.police.gov.hk). Those without an appointment will not be processed. Up to two sets of fingerprinting services will be provided for each appointment.

To ensure proper use of this service, applicants must bring along any document issued from the overseas authority which bears your full name and reasons for fingerprints submission; or your passport showing the period of your stay in that relevant country; or a standard fingerprint form from the relevant Authority.

For online applicants, payment by credit card, FPS and PPS is accepted.

For applicants applying at the CCD office, payment by cash, Octopus cards, FPS or EPS are accepted. Add-value service for Octopus cards is not available at this office.

In accordance with the sections 19(1) and 19(1A) of the Personal Data (Privacy) Ordinance (Cap. 486 of Laws of Hong Kong), a data user must comply with a data access request within 40 days after receiving the request.

CCD Office being the data user, in normal circumstances, can process an application and provide the check result in 15 working days after receiving the application.

When application results are ready, online applicant will be notified to make booking for a CCD Follow-up Interview appointment for obtaining the application result.

For applicants who have submitted their application in person at CCD Office, they should make a CCD Follow-up Interview appointment at least 15 working days after their application submission through the Online Booking System (https://online.booking.police.gov.hk).

Walk-in will not be entertained.

Applicants whose application takes more than 15 days to complete will be informed by CCD Office and facilitated to revise the interview appointment.

If conviction data is found, a copy of the records will be given to the requester at the CCD Office. Otherwise, only a verbal reply will be given.

You may apply for the Certificate of No Criminal Conviction, which is another service provided by our office. Please refer to the website of “Certificate of No Criminal Conviction” for more details: http://www.police.gov.hk/cncc/en

Yes. Nevertheless, given that criminal data is highly private and sensitive, only one person is allowed to accompany the applicant when obtaining the result.

Yes. Nevertheless, if an applicant is under investigation by the Hong Kong Police Force / law enforcement agencies in Hong Kong, or is currently a defendant in criminal proceedings in Hong Kong, or is subject of non-payment of fine including traffic offences, he/she may be informed that there is an outstanding case.

If the applicant's conviction record was considered as spent according to section 2(1) of Rehabilitation of Offenders Ordinance (Cap. 297 of Laws of Hong Kong) (ROO):-

According to ROO, where an individual has been convicted in Hong Kong of an offence in respect of which he was not sentenced to imprisonment exceeding 3 months or to a fine exceeding $10,000; he has not been convicted in Hong Kong on any earlier day of an offence; and a period of 3 years has elapsed without that individual being again convicted in Hong Kong of an offence, the individual shall, three years after his conviction, be deemed to have no conviction record save for the exceptions specified in sections 3 and 4 of ROO.

For applications of Data Access Request for Criminal Conviction Data, the "spent" conviction record will be listed in the result with a note that the relevant conviction is regarded as spent in Hong Kong by virtue of section 2(1) of the ROO.

There is no mechanism to remove the existing criminal conviction records.

Note: This FAQ is not a legal document. Information contained in this FAQ is for reference only. All matters arising are dealt with in the manner prescribed in the relevant Ordinances.

For enquiries, you may write to the Office, e-mail cncc-enquiries@police.gov.hk, call (852) 2860 6557 or fax (852) 2200 4321. Applicants are advised to contact us by email as the hotline service is busy during peak periods.

You can obtain a written judgment of the convictions from the respective courts by quoting the case numbers shown on the CCD application result. You may find the contacts of the Magistrates' Courts on the website of the Judiciary (https://www.judiciary.hk/en/about_us/contactus.html).